ࡱ> ^`][ bjbj 4`ΐΐ o<<$$"<p"U8:N,׬iJ(z z0R""""< E: Hospitality Guidelines (effective August 1, 2010) The State account code (710420) for Hospitality states the following: Food, non-alcoholic beverages, facility rental, entertainment and other expenses relating to the reception of guests (non-employees of West Liberty University) for a specific event or function relating to conducting state business. A request for Hospitality form (see attached) must accompany the invoice regardless of the cost. Includes snacks/refreshments served during training classes. For expenses relating to student activities use object code 710590. University (State) funds may be used for food, non-alcoholic beverages, and related expenses in the following situations: Meeting, seminar, conferences, etc. where the University is the host and the primary benefit of the event accrues to the outside participants. In each instance attendance by University employees is secondary; that is those attending from the University are acting primarily as hosts or in a limited capacity as attendees. Candidate interviews when the expenses are not for personal or social purposes. General hospitality for student functions that are primarily for the benefit of or on behalf of the students; such events generally are paid for from student fee accounts. Hospitality expenditures required by a grant or contract as part of the overall purpose of the grant or contract. In general University (State) funds may not be used for hospitality expenses in the following situations: Faculty or staff meetings, parties or other social events where a meal or incidentals such as doughnuts and coffee would be served; Going away or retirement events; Internal recognition functions where plaques, trophies, or other awards are given to an employee. 07/29/10 TMO 3 Form Rev. 01/2008 Agency Ref. #_____________________  SPENDING UNIT NAME/ORG#  CONTACT PERSON  TELEPHONE NUMBER  FUNCTION SPONSOR  LOCATION OF FUNCTION  DATE(S) OF FUNCTION  ESTIMATED EXPENSES FOOD AND BEVERAGE$MEETING ROOM$EQUIPMENT RENTAL$LODGING$OTHER/$OTHER$ TOTAL $  PURPOSE/JUSTIFICATION OF FUNCTION:FUNCTION ATTENDEES (Must list individual names unless for a group of 20 or more. 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